If inadequate documentation or training could result in serious consequences, then we can provide the training and tools to dramatically reduce the risks. Information Mapping is an international, research-based method to analyse, organise and present, clear and user-focused information. Here at SkillSet, we can apply IM techniques to our training design as well as documentation.
If information and communication are inadequate, then your organisation could be creating un-necessary risks or not performing as well as it could. Using our Information Mapping techniques to improve your training and documentation will:
• Increase absorption and retention
• Make it easier to re-use
• Make it more relevant to particular audiences
What is Information Mapping?
Information Mapping is an international, research-based method of dramatically improving understanding, retention and reuse of documents. This is vital in industries where strict compliance with regulations is necessary or the consequences of not understanding these can be disastrous.
The writer follows a systematic set of principles and procedures to make information easier to write and easier for readers to navigate and understand.
What are the benefits for the organisation?
• Reduce risks through clear, consistent documentation.
• Increase safety through clear instructions.
• Avoid regulatory and legal issues by improving compliance.
• Capture employee knowledge.
• Increase operational efficiency by re-using modular content.
• Reduce support calls.
• Decrease translation costs.
• Reduce the time and complexity of managing changes.
• Reduce time to create content.
• Accelerate time to market.
What are the benefits for the reader and writer?
• Significant reductions in search time, coupled with large gains in accuracy – employees find the right information, much more quickly.
• Increase in usage – that is, reliance on the documentation. This means that less people are asking somebody else for help or, worse, just taking a wild guess at how to do their jobs.
• Initial learning is strengthened, meaning that training is more effective and takes less time. Also, there’s less need for retraining.
• Supervisors spend less time answering the same questions again and again.
• Error rates are reduced, so there is less need for re-work.
• Reductions in reading time means employees can be more productive, rather than spending time painfully navigating their way through a confusing manual or website.
• Finally, applying our method usually results in significantly reduced word count, which means that information is easier to work with as well as easier to control and maintain.